Applicants Privacy Policy

pakeisti dokumento kalbą
02 April 2021

Purpose and scope

This Applicant Privacy Policy (hereinafter – the “Policy”) is intended to acquaint you with the information about the processing of your personal data when you apply for a job position at Okeo Payments, UAB.

We understand that the protection of personal data is very important and we are committed to respect your (the Applicant’s) privacy and personal data.

Definitions

Applicant – a person applying for a job position in the Company.

You – an Applicant.

We or the Company – Okeo Payments, UAB, legal entity code 305219549, registered office address at Gedimino ave. 20, LT-01103, Vilnius, Lithuania.

Group – any subsidiary, parent company or any related company of the Company in Lithuania or abroad.

Legal Obligation – processing your personal data when it is necessary for compliance with a legal or regulatory obligation that we are subject to.

Applicant’s consent – any freely given, specific, informed and unambiguous indication of Your wishes by which you, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to you. Please be informed that your consent is given by submitting your CV and any other related documents to the particular position.

What data we collect, for what purpose and on what legal basis
we process the personal data

Depending on the job position, we collect and process various types of personal data. The following are the main, but not all, categories of personal data processed by the Company:

The table below sets out the purposes of processing your personal data, the legal basis and the category of processed personal data.

Purpose of personal data processing Legal basis for personal data processing Categories of personal data processed
Execution of recruitment process Applicants’ consent;
Complying with obligations applicable to the Company
  • Personal identification data;
  • Contact details;
  • Data on qualification and experience;
  • Recommendations, employers’ feedback;
  • Special categories of personal data;
  • Other provided information (e.g. link to social media account provided by Applicant).
Administration of Applicants’ database Applicant’s consent
  • Personal identification data;
  • Contact details;
  • Data on qualification and experience;
  • Recommendations, employers’ feedback;
  • Other provided information (e.g. link to social media account provided by Applicant).

Where do we get Your personal data from

The major part of your personal data we obtain directly from you, for example, when you send a curriculum vitae (CV), cover letter or other application documents.

Information about your candidacy, your curriculum vitae (CV) or other application documents can be also obtained from job search, recruitment or intermediary service providers, such as the Lithuanian Labour Exchange, employment agencies or career portals.

We may collect your personal data relating to qualifications, professional abilities and qualities from the former employer after informing you, and from your current employer – only with your consent.

We may also obtain certain information from public administration entities, registers, databases and other sources.

To whom Your data can be disclosed

Your personal data may be transferred to:

What rights do You have

As a data subject, you have the right to:

How You can exercise Your rights

To exercise your rights and receive answers to your questions, please contact us at the email address dpo@okeo.com.

Your request will be processed within 30 calendar days from the date on which the request is lodged. This period may be extended by another 30 calendar days by notifying you in advance if the request concerns a large amount of personal data or if other requests are being processed at the same time. The answer shall be provided to you via email, unless you’ll indicate other preferred form.

Data retention period

If your application for a job position is successful and you enter into an employment contract with Us, your personal data shall be transferred and processed in accordance with Our Employee Data Processing Rules.

If your application for a job position is not successful, then the personal data that you have provided will be stored until the end of the recruitment process.

If you are not invited to work for the Company this time, with your consent, we would like to store your application documents and the personal data provided in them for evaluation during other recruitment processes, when looking for a similarly qualified employee.

If you agree, the Company will process the personal data provided in your application documents relating to qualifications, abilities and professional skills, as well as the contact details needed to contact you. We will store the submitted data for the above purpose for 1
(one) year from the date of giving this consent, unless you request their deletion earlier.

Please note that you may withdraw your consent at any time by contacting Us as indicated in this Policy.

We may in some cases store Your personal data longer:

Right to appeal

If you consider that your personal data is being processed in violation of your rights and legitimate interests established in the applicable legal acts, then you may submit a complaint to the supervisory authority – the State Data Protection Inspectorate. The procedure for handling complaints in the State Data Protection Inspectorate can be found here: https://vdai.lrv.lt/lt/atmintines/atmintine-asmenims-ketinantiems-kreiptis-i-valstybine-duomenu-apsaugos-inspekcija-del-skundo-pateikimo/kaip-kreiptis-i-inspekcija.

How your data is stored

We confirm that personal data is processed in the Company in accordance with the requirements of the applicable data protection laws, as well as the instructions of the controlling authorities. The Company shall implement all necessary technical and administrative measures to protect the data collected by it from loss, unauthorized use and alteration. Our employees and HR partners have a written commitment not to disclose to third parties or disseminate information obtained in the workplace, including information about the Applicants.

Contacts of the Data Protection Officer

If you have any questions about data processing, you can contact our Data Protection Officer at dpo@okeo.com.

Policy updates

We are constantly reviewing this Policy and if we make substantial changes to the Policy, we let you know.